The VIBE Agency Newsletter

In This Issue
We Did It!
Trendsetter Alert: The Ice Bag
Champagne on a Beer Budget


Trendsetter Alert: The Ice bag ®

ice bag

As an event planner I am always looking for new ideas, updated technology and trendy ways to liven up a party or event.  There are always new ideas for branding and adding that special touch to make a memorable event.

I introduce to you the Ice bag®.  It is the new generation of the ice bucket and originated in France.  The product is now available in the U.S. so make sure you take a look at this unique accessory.

It is a modern and innovative bag that brings life to the traditional ice bucket image. It is easy to use and has a double function! It is used to carry and keep your bottles fresh; it is also an original trendy gift. 

To view the selection of Ice bags click here

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Corporate Events & Destination Management

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Events & Even More

‘Tis the season to jolly. It is that time of year when families and friends come together to celebrate the holiday season.  The VIBE agency knows how busy you can be and we hope you can pick up a few tips from our newsletter.
Let us know your thoughts by e-mailing us at Valerie@thevibeagency.com or becoming a fan on Facebook.

We Did It!

The VIBE Agency assisted Boehringer-Ingelheim, a German pharmaceutical company, during the 50th anniversary of the WFN Research Group Congress in Miami Beach.  Transportation to and from all locations were organized by our company along with a company dinner for a group of 155 people.  We also assisted in staffing and organization of a symposium during the congress.

Among our many services, we specialize in Destination Management and have worked within the United States and have extended our services across seas.  No matter how large or small the scale, we are here to assist in any and every event.

Champagne on a Beer Budget


Yes, it is possible to cut costs for events and still have a lavish touch according to Lindsay Krause of Special D Events.  We rightfully agree.  Check out a combination of her tips combined with a few we researched.

1)      Use local destinations or smaller cities that can offer you more for your money.

2)      Switch from a dinner event to a lunch or from a lunch to a breakfast meeting.

3)      Limit authorization.  Only key people should have the ability to increase food and beverage orders on site.

4)      Communicate your budget information to the convention services manager. His or her role is to work with you.

5)      Provide cocktail napkins verses small plates at receptions to reduce consumption

6)      Always budget at least 10 percent of your expenses as “contingency.” This will take care of unforeseen costs such as – labor strikes – bad weather – overtime – extra postage and mailings – phone and computer hookups – cancellation insurance – speaker substitutions.

7)      Instead of a full open bar, offer just beer and wine or soft drinks.  Also consider one signature cocktail.

8)      Learn the tax laws for both your organization’s location and the location of your event. You could be eligible for tax breaks that you aren’t claiming.

9)       Develop long-term relationships with properties and chains you use often. Negotiate volume discounts.

10)  Hire now. Speakers and entertainers often raise their rates every year. Lock in at this year’s rates.

11)  Order as much as possible “by consumption.” Uneaten food and drink can be returned and not charged. This works well with soda and packaged foods like potato chips.

12)  Offer water stations or pitchers of waters on the tables’ verses water bottles.

13)  Ask which other groups are using the hotel at the same time. You may be able to have the same menu, thereby gaining economies of scale that can be passed on in cost savings to you.

14)  Avoid salty foods during receptions, as they encourage people to drink more.

Lindsay Krause of Special D Events

The VIBE Agency is here to assist you in creating memorable and creative events.  Thank you for your support and loyalty.

Eventfully Yours,

Valerie Bihet
The VIBE agency

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