Corporate Event Planner
for Brands That Expect Excellence
You Should Not Be Managing Vendors the Morning of Your Conference
You built the agenda. You aligned the stakeholders. You made the business case for bringing 400 people into the same room. The last thing you should be doing on the day is troubleshooting the AV, chasing the caterer, or fielding questions from a venue coordinator who doesn’t know your run-of-show.
We plan and produce corporate conferences and leadership summits for Fortune 500 companies across the U.S. – managing every detail from venue selection and content flow to staging, technical production, and on-site execution. Our clients show up ready to lead. We make sure everything else is already handled.
Be a Guest at Your Own Conference
While It Works Harder for Your Brand Than Any Event You've Run
360-degree full-service coverage means we own every operational detail – logistics, production, creative, vendor coordination, and on-site management. The +1 is the human element: a dedicated team member whose only job on the day of your event is making sure you are never pulled into a problem. When your CEO walks to the podium and your leadership team takes their seats, your job is to be present. Ours is to make sure the room is already exactly right – and that the event leaves your people energized, your message landed, and your leadership looking like they planned it perfectly.
A Standard Most Event Agencies Have Never Worked To
Vibe Agency was founded by Valerie Bihet, who spent her formative career in Paris managing events and public relations for two of the world’s most guest-focused organizations – as Public Relations and Special Events Manager at Disneyland Paris, and as Public Relations Director at Club Med Paris. That background shaped a standard of precision, brand discipline, and attention to the guest experience that she brought to the U.S. market when she founded VIBE in Miami in 2004. When we produce your leadership summit, that standard is built into every element your attendees encounter.
What Success Looks Like After Your Conference
A well-produced conference does more than run on time. It lands the message. It energizes the team. It gives your CMO something concrete to report to the CEO. We provide post-event reporting that captures attendance data, session engagement, and qualitative feedback so you can demonstrate the business impact of every dollar invested. We do not produce events that look good in photos and disappear from memory by Monday morning.
Already Approved for Enterprise Vendor Programs
If your organization requires vendor pre-approval, MSA documentation, insurance certificates, or SOW templates before engagement, we are contract-ready. VIBE has worked within Fortune 500 procurement frameworks across financial services, pharmaceutical, technology, and CPG sectors. We skip the friction, not the compliance. One vendor. One contract. Every event your company runs.
Frequently Asked Questions
For conferences with 200 or more attendees, we recommend engaging a planning partner 9 to 12 months out. This gives us the lead time to secure the right venue, negotiate hotel blocks, and build the production without compromise. For smaller leadership summits (50 to 150 attendees), 4 to 6 months is workable. If your timeline is tighter, reach out. We have managed accelerated programs before and can tell you quickly what is and is not possible.
We are headquartered in Miami with a New York office and a 350-plus vendor partner network across the U.S. We regularly produce conferences in New York, Chicago, Los Angeles, San Francisco, Washington D.C., Las Vegas, Nashville, New Orleans, and Miami, as well as international programs across Europe and Latin America. If your conference is in a city not listed, ask us. Coverage is rarely the issue.
We have produced events ranging from intimate 40-person leadership offsites to multi-day conferences with 2,000-plus attendees across multiple breakout rooms, general sessions, and exhibition floors. Our model is built for Fortune 500 scale without the overhead of a mega-agency. The right fit is typically a company looking for high-touch execution and a single accountable partner, not a commodity vendor.
We work on a project fee basis tied to the defined scope of work, not a percentage of your total event spend. This means our fee does not grow simply because your hotel rate or catering bill goes up. We provide detailed, line-item proposals so you know exactly what you are paying for and why. No hidden markups. No surprise invoices post-event.
Yes. If you have preferred AV partners, a venue relationship, or a catering team already in place, we integrate. We act as the production lead and single point of coordination across all vendors, including your incumbents. Our job is to make the whole program run as one, not to replace relationships that are already working.
Ready to Plan Your Corporate Event?
Partner with a corporate event planner that delivers measurable results. From concept to execution, Vibe Agency brings 20 years of corporate event planning expertise to every project.
